Sharing External Contacts on Google Workspace

Share contacts with others in your organization is one of the most important features of Google Workspace. This article will show you how to share individual contacts in Google Workspace, which is useful for sharing information with clients, vendors, and other external parties. This can also be accomplished using third-party apps such as https://sharedcontacts.com

Step 1: Navigate to Google Contacts

To share an individual contact, go to contacts.google.com or click on the Google Apps icon in the upper right-hand corner of your screen and select “Contacts.”

Next, select the contact you want to share with

Using the search bar or scrolling through your contacts list, you can find the contact you want to share.

Click on the Contact Card to open it

Clicking on the contact card will display the contact’s name, email address, phone number, and any other relevant information.

Click the “Share” button in the fourth step

You can select whom to share the contact with by clicking the “Share” button in the upper right-hand corner of the contact card.

Choosing who to share the contact with is the fifth step

In the pop-up window, you can choose with whom to share the contact. Type an individual name or email address into the search bar for individual sharing. If you wish to share with a group, select it from the drop-down menu under “Choose a group”. To share with someone outside of your domain, click the “Add people outside [your domain]” checkbox and fill in their email address.

Selecting the level of access is the sixth step

Once you’ve selected the person or group you want to share the contact with, you can choose from three levels of access:

This level of access allows individuals or groups to edit the contact, including adding or deleting information.

This level of access allows individuals or groups to leave comments on contacts, but not edit them.

A person or group can view a contact, but not edit or comment on it.

Contact the person or group whose access level is appropriate.

Add a note (optional) to complete the process.

In the “Note” field, you can provide additional context or instructions to the person or group with whom you’re sharing the contact.

Click “Send” to complete the process

Click the “Send” button to send an email with a link to the shared contact after selecting the person or group and level of access.

Step 9: Verify the shared contact’s status

In this tab, you can view all the people and groups with whom the contact has been shared, along with their level of access, and check on the status of the shared contact. You can also remove or modify the access of a person or group using this tab.

Tips for sharing individual contacts in Google Workspace

If you often share the same contacts with the same groups, creating contact groups can make sharing easier. You can share the entire group with one click instead of having to share each contact separately.

If you make changes to a shared contact, update it so that everyone who has access to it has the most up-to-date information.

You should select the appropriate level of access when sharing a contact. For instance, you might give a client “Can view” access, but your teammates “Can edit.”

To avoid confusion and ensure that the contact is used correctly, consider adding a note if you’re sharing a contact for the first time.

Removing access to a shared contact when someone no longer needs it can help protect the contact’s privacy and security.

As a conclusion

The best way to collaborate with others is to share individual contacts using Google Workspace. Keeping these tips in mind and following the steps outlined in this article will help you share contacts with the right people and ensure everyone has access to the most current contact information.